🚀 AI-Powered Reports: From Messy Notes to Masterpieces! 📝✨

Hao Dinh
Mar 22
4 min read

Updated: Aug 10

Struggling with a pile of unstructured notes? Finding it hard to turn scattered ideas into a polished, impactful report? You’re not alone—but AI has your back! 💡

With AI-powered summarization, organization, and editing, you can transform chaos into clarity—fast. No more staring at a blank page, sifting through endless paragraphs, or struggling to make sense of complex information. AI streamlines the process, helping you craft clear, concise, and compelling documents with ease.

✅ Summarize content in seconds – Extract key insights instantly

✅ Structure ideas effortlessly – Organize thoughts with logical flow

✅ Refine writing for clarity – Eliminate wordiness and enhance readability

AI doesn’t replace your expertise—it amplifies it. By automating tedious tasks, you free up time to focus on analysis, creativity, and high-impact work. Work smarter, not harder—let AI handle the details while you take the spotlight.

Drowning in unstructured notes? Let AI summarize, organize, and refine your content in seconds—no more rambling reports or blank page stress!

✅ Instantly extract key insights

✅ Save time on research & analysis

✅ Focus on high-impact work

Tools like Microsoft Copilot handle the heavy lifting, but your expertise brings the real value. AI enhances critical thinking—it doesn’t replace it!

🎥 Watch now to see AI in action!

Need to quickly extract insights from multiple documents? Microsoft Copilot in Teams makes it effortless! Simply upload your files, let AI generate summaries, and compare key insights—all within your chat or meeting. No more manual skimming or endless note-taking! Follow these quick steps to get started. ⬇️

Step-by-Step Guide: Using Microsoft Copilot AI in Teams to Upload and Summarize Two Files (Have two digital files, size less then 1 MB, available that you would like Copilot AI to summarize)

📌Step 1: Click Windows Start. Skip to step 9 if you already have access to Copilot on Microsoft Teams.

📌 Step 2: Type "Teams" in Windows Search area, then click on the Microsoft Teams app

📌Step 3: In the Teams app, click on Copilot on left, then go to step 9. If Copilot does not appear, go to step 4.

📌Step 4: Click on Apps

📌Step 5: Type "copilot" to find the Copilot app. Click Add to install Copilot

📌Step 6: Click Add to confirm Copilot installation

📌Step 7: Click Open to start Copilot

📌Step 8: The screen below confirms Copilot access. Right-click the Copilot app and select Pin to ensure it appears every time you start Teams.

📌Step 9: Security Check: Protecting Enpro Data

Before using Copilot, ensure your data stays secure. Check the upper corner of your screen to verify you're logged into your Enpro account.

🚨 Important: If you’re not using your Enpro account, your interactions with Copilot may be accessible to non-Enpro employees. Always confirm your login before proceeding.

📌 Step 10: Upload Your First File

Click on the "paperclip" icon

Find a document you want Copilot AI to summarize. Once the file is selected, click Open

Confirmation file uploaded

📌 Step 11: Ask Copilot to Summarize the First File

In the chat where you uploaded the file, type:
“Summarize the key insights from this document.”
Click the "arrow" icon

Copilot will generate a summary in the chat. Review it carefully, as AI may not always be accurate—always validate the results for accuracy.

📌Step 12: Upload Your Second File

Assume your second source is a website article. Assume the article's website location is: "https://www.coursera.org/articles/artificial-intelligence-skills"
Type: “Summarize https://www.coursera.org/articles/artificial-intelligence-skills"
Click the "arrow" icon

Copilot will generate a summary in the chat. Review it carefully, as AI may not always be accurate—always validate the results for accuracy.

📌 Step 13: Combine Both Summaries

Now, ask Copilot:
“Summarize both documents and provide the summary in bullet point format"

Copilot will generate summaries of both documents in the bullet point format we requested.

📌 Step 14: Share or Save the Summary

Copy the summary and share it!

✨ More Pro Tips for Using Copilot in Teams Efficiently:

✅ Use Natural Language Commands – Simply type requests like “Summarize this report in 3 bullet points” or “Extract key takeaways from this file.”

✅ Ask for a Simplified or Detailed Summary – Try “Summarize in plain language” for easy-to-understand insights or “Provide an executive-level summary” for high-level takeaways.

✅ Extract Data from Spreadsheets – Use “Summarize trends from this Excel file” or “Identify key figures and insights from this sheet.”

✅ Combine Multiple Files – After summarizing two documents, ask “Compare both summaries and highlight differences.”

✅ Generate Meeting Notes Automatically – Upload meeting transcripts or notes and ask “Summarize key decisions and action items.”

✅ Create a To-Do List from Documents – Try “List key tasks from this document” to break down reports into actionable steps.

✅ Refine Results with Follow-Up Requests – If the summary is too vague, ask “Make it more detailed” or “Focus on key data points.”

✅ Use Copilot for Email Summaries – Upload emails and ask “Summarize key updates from this email thread.”

With these pro tips, you’ll unlock the full potential of Microsoft Copilot in Teams and streamline your workflow like never before! 🚀